• Email ID :

Indian e-Conference Visa

e-Conference Visa to India – Definition, Eligibility Criteria and Provisions

India is one of the countries that receive diverse visitors throughout the year. Some coming for medical reasons, others for business trips, others to visit friends and families, sightseeing and some to attend important conferences. All these individuals require different visas that are in alignment with the type of visit.

In this post, we will focus on a special kind of e-visa called Indian e-conference visa to understand it and know the requirements you need to fulfill to get it.

What is Indian e-Conference Visa

e-conference visas are given for workshops held in India to discuss a particular subject or for international seminars or conferences. The Indian missions are tasked with the responsibility of issuing these visa to delegates.

However, before the e-conference visa is issued, the delegates should produce an invitation letter to the seminar/conference or workshop that has been organized by the NGOs/private institutions, government-owned institutions, UN, Specialized agencies, any Ministry or department of the Indian government or UT administrations.

What is the Eligibility Criteria and Validity for e-Conference Visa?

The major requirement for the e-conference is the production of the invitation card to the seminar, workshop or conference. Thus, it is ideals for delegates living outside India.

  • The stay days in India on e-Conference Visa will be 30 days.
  • Single entry is permitted for Indian e-Conference Visa.
Unlike other visas, the e-conference visa has a validity period of three months. The duration is counted from the day you are issued with the visa and not from the time you enter India.

Visitors will be allowed to access India from any of the authorized Indian immigration check posts for e-visa only.

Application Process for the e-Conference Visa

The application process is online. As a delegate, you will be required to fill the form and give accurate details. Before starting to fill the online form, you need to be sure that you have the following:

  • A passport with at least six months validity
  • Scanned copies of your recent colored photo. The size should not exceed 10MB and the dimensions should be 2In X 2In. Otherwise, you will not be able to upload the file until you get the correct format.
  • A copy of your passport
  • Enough money to pay for the visa. The charges range from USD 13- USD 113. The specific amount will be indicated as you fill the form.
  • Proof of the address of your residence
  • A formal letter of invitation from India.
  • Evidence of political clearance by MEA
  • Evidence of MHA event clearance

How do you Get the e-Conference Visa

You will get an email confirming that you have successfully applied for your e-conference visa. It is your responsibility to ensure that the email is working and you will get the notification within 24 hours for the Emergency Indian e-Conference Visa. Sometimes, you will have to check even the spam folder to ensure that you are not delayed.

After that, you will print the visa approval letter and carry it along as you travel together with your valid passport. The passport should have two blank pages for stamping at the immigration desk in India.

Following your checking in India, there will be signboards indicating directions. Follow the E-Visa signboard to the desk. The officer will ask for the verification documents. He/she will then stamp your e-conference visa on your passport. You will also fill the arrival/departure card before proceeding to your seminar or conference.

Important Things to Note

  • When filling the form, ensure that you follow the instructions and use your name as it appears on the passport. Any alteration in the name will lead to rejection of your visa.
  • You should not leave behind your official documents. Keep them safe as they will grant or deny your
  • Do not violate visa regulations or overstay your duration as this will result in a high financial penalty of not less than $300. Thus, purpose to comply with the simple rules.